When it comes to wedding communication, old-school methods just don’t cut it. Emails can get lost in the inbox abyss, group chats are notorious for spam (and cause guests to just hit the “mute” button), and who has time to individually reach out to hundreds of guests?
Whether it’s to chase down RSVPs or share a last-minute venue change, there’s one way to reach all your guests instantly without the headache: with mass text reminders. Read on as we explore how to send mass text reminders for your wedding.
4 Ways to Send Mass Texts for Your Wedding
So you’re convinced that mass texting is the way to go (smart choice!). But with so many options out there, how do you choose the right one for your big day? Here’s a breakdown of some popular services to help you find the perfect fit.
1. Daisy Chat
Daisy Chat is a guest texting service designed specifically for wedding communication — you can upload your guests via a spreadsheet, create guest groups, and send text blasts in just a few clicks.
But here’s the coolest part: beyond mass texting, Daisy Chat is unique in its AI-powered wedding guest chatbot that automatically answers common questions from your guests. In other words, instead of fielding a barrage of texts about directions, parking, or dress code, you can just have your guests text your dedicated Daisy Chat wedding line, and your chatbot will respond.
Daisy Chat’s wedding guest chatbot uses info from your wedding website, so you don’t have to worry about it giving the wrong info. Your guests can enjoy 24/7 answers without being nervous about bothering you (or frantically searching through your wedding website), while you can say goodbye to a barrage of inevitable questions leading up to the big day.
The best part about Daisy Chat? You pay by the number of guests, not by the number of texts you send. This means you can send unlimited reminders, updates, and even fun messages without worrying about extra costs.
2. Text My Wedding
Text My Wedding focuses on making mass texting for weddings. It offers a streamlined interface for sending bulk messages without any bells and whistles.
However, you have to pay by the number of texts, which can add up quickly, especially if you have a large guest list or need to send frequent updates. While it’s a decent option for basic needs, the pricing structure might not be ideal for everyone.
3. TextMyGuests
TextMyGuests is a broader mass texting service that can be used for various events. Because it’s not specifically designed for weddings, it may lack some of the key features that other mass text reminder services offer. And while it has received some great reviews, the mixed feedback suggests that their support might be inconsistent.
4. The Knot Guest List
If you’re already using The Knot for your wedding website and planning tools, their guest list feature offers built-in mass texting capabilities. However, compared to dedicated mass texting services, it’s often more basic in terms of functionality. You might find yourself limited in terms of customization, scheduling options, and advanced features like automated responses.
5. WedTexts
WedTexts is another well-known player in the wedding texting space, known for its reliability and comprehensive features. They offer various packages based on guest count, allowing you to choose the one that best fits your needs. (However, it’s also one of the priciest options available!)
Common Types of Mass Text Reminders for Your Wedding
1. Save the dates
Before the flurry of invitations and RSVPs, a simple “save the date” text sets the stage and builds excitement. This early heads-up is especially important for destination weddings or those planned around holidays, giving your guests ample time to clear their schedules and make travel arrangements. Plus, it shows you’re thinking of them and can’t wait to celebrate together!
Example: “Hi [Guest Name]! Save the date! We’re getting married on [Date] in [City]. Formal invitation to follow! Love, [Your Names]”
2. RSVP reminders and deadline nudges
Chasing down RSVPs can be a real headache. Avoid the stress (and the awkward follow-up calls) with timely text reminders. A friendly nudge a week or two before the deadline can significantly boost your response rate, helping you finalize those all-important headcounts and seating charts.
Psst: Choose a wedding texting service that lets you create guest groups — this way, you don’t have to blast these reminders to all your guests, just those stragglers!
Learn more about when to send wedding RSVP reminders and what to do if nobody is RSVP-ing.
Example: “Gentle reminder: Please RSVP for our wedding by [Date] at [Link to RSVP]. We can’t wait to celebrate with you! Love, [Your Names]”
3. Pre-wedding welcome
As the big day approaches, get your guests pumped and prepared with a warm welcome message. Share key itinerary highlights, like the welcome dinner or any planned activities, to ensure everyone knows what to expect and where to be. This also helps build anticipation and sets the tone for an unforgettable celebration.
Example: “Welcome to [City]! We’re so glad you’re here. Find this weekend’s schedule at [Link to Website]. First event: Welcome drinks tonight at [Time] at [Location]! See you there! Love, [Your Names]”
4. Day-of reminders and logistics
It’s the day you’ve been dreaming of! Keep things running smoothly with a final text reminder that includes essential details like the ceremony start time, location, and any parking instructions. A gentle reminder about the dress code can also prevent any wardrobe mishaps.
Example: “Today’s the big day! Ceremony starts at [Time] at [Location]. See you there! P.S. Don’t forget, the dress code is [Dress code].”
5. Last-minute updates
Even the best-laid plans can sometimes go awry. Whether it’s a sudden weather change or a vendor delay, mass texting allows you to instantly communicate any adjustments to your guests. This keeps everyone informed and prevents confusion or frustration on your wedding day.
Example: “Heads up! Due to [Reason for change], the cocktail hour will now be held at [New location] at the same time. See you soon!”
6. Post-wedding thank you
After the whirlwind of celebrations, take a moment to express your gratitude with a heartfelt thank you message. It’s a lovely way to show your appreciation for your guests’ presence and support, leaving them with a warm and fuzzy feeling long after the wedding is over.
Example: “Thank you so much for celebrating with us! We had an amazing time and are so grateful for your love and support. Love, [Your Names]”
5 Best Practices for Wedding Mass Text Reminders
Sending mass texts is easy, but sending effective ones requires a bit of finesse. Here are some tips to ensure your messages are well-received and achieve their intended purpose:
1. Timing is everything
Nobody wants a wedding reminder buzzing their phone at 6 AM. Be mindful of your guests’ time zones and avoid sending messages too early in the morning or late at night. Aim for reasonable hours, ideally between 9 AM and 8 PM.
2. Keep it concise and clear
No one wants to scroll through a novel-length text message. Get to the point quickly, using clear and concise language. Stick to essential information and avoid overwhelming your guests with unnecessary details.
3. Include a call to action
If you need your guests to take action, be explicit about it. Whether it’s RSVPing, confirming attendance, or checking out the wedding website, clearly state what you want them to do. This increases engagement and ensures your message achieves its goal.
4. Test before you send
Before blasting your message to your entire guest list, send a test message to yourself first. This allows you to double-check the formatting, wording, and any links to ensure everything appears as intended.
5. Don’t overdo it
While mass texting is convenient, remember that too many messages can become overwhelming. Be strategic about your communication and avoid bombarding your guests with constant updates. Stick to essential reminders and key information to keep them informed without causing text fatigue.
Say “I Do” to Stress-Free Wedding Communication with Daisy Chat
As you can see, there are plenty of options available for sending mass text reminders for your wedding. But when it comes to combining ease of use, affordability, and powerful AI-driven features, Daisy Chat stands out from the crowd.
With Daisy Chat, you can ditch the stress of email chains, confusing group chats, and endless phone calls — and with its AI chatbot feature, it’s the only wedding texting tool that’ll save you time from answering a ton of guest questions.
Ready to experience the magic of Daisy Chat? Try it for free today!