Wedding Details Card: What to Include + 20 Wording Examples
Create a clear wedding details card with copy-ready wording for websites, dress codes, hotels, transportation, parking, weekend events, and online RSVPs.
A wedding details card is an invitation-suite insert for practical information that does not belong on the main invitation. Use it for the wedding website, RSVP instructions, accommodations, transportation, parking, dress code, or weekend events. Keep each section short, and move changing or guest-specific information to the wedding website.
This guide includes 20 copy-ready examples. Replace every bracket, remove sections that do not apply, and compare the finished card with the broader guide to what is included in a wedding invitation.
What Goes on a Wedding Details Card?
Most details cards need only three to five items. Choose the information guests must act on before the wedding, not everything you know about the day.
| Include on the card | Put on the website instead |
|---|---|
| Website URL or QR code | Full travel guide |
| RSVP method and deadline | Long FAQ answers |
| Hotel name and cutoff date | Several hotel alternatives |
| Shuttle pickup summary | Live schedule changes |
| Parking or venue warning | Turn-by-turn directions |
| Dress code and footwear note | Outfit galleries |
| Public weekend events | Guest-specific private events |
Zola’s enclosure-card guidance recommends using inserts for reception details, directions, transportation, accommodations, attire, and RSVP information. The useful test is simpler: if a guest needs the information to book, reply, dress, or arrive, give it a clear home.
Wedding Details Card Wording Template
Use this fill-in-the-blank version when one card needs to cover the essentials:
Details
For accommodations, transportation, and the full weekend schedule, visit [website URL].
Please RSVP by [date].
[Dress code] attire. The ceremony will take place [surface/weather note].
Questions? Visit the FAQ or contact [name and method].
The heading can be Details, The Weekend, Celebrate With Us, or no heading at all. Clarity matters more than matching a particular phrase.
Wedding Website Wording
1. Simple website line
For travel information, the schedule, and online RSVP, visit [website URL].
2. Website with password
Find all wedding details at [website URL]. Password: [password].
3. Website with QR code
Scan the code for the schedule, travel details, and RSVP, or visit [short URL].
4. Website as the source of truth
Plans and travel details may change. Please check [website URL] before you leave for the wedding.
Print the URL beneath the code even if you expect everyone to scan. A typed alternative helps guests using a desktop computer and gives them a backup when the code is damaged. See our QR-code wedding invitation guide for sizing and testing advice.
Online RSVP Wording
5. Standard online RSVP
Please RSVP by [Month Day] at [website URL].
6. Named-guest RSVP
Kindly respond by [Month Day]. Visit [website URL] and enter the name shown on your invitation.
7. QR-code RSVP
Scan to RSVP by [Month Day] or respond at [short URL].
8. Multiple-event RSVP
Please reply for each event listed in your invitation by [Month Day] at [website URL].
Do not put only “RSVP online.” Give the deadline, destination, and name-matching instruction. If the form asks about meals, transportation, or accessibility, use the wedding RSVP question checklist before publishing it.
Hotel and Accommodation Wording
9. Hotel block
A room block is available at [hotel] through [cutoff date]. Book at [short URL] using code [code].
10. Hotel block with website referral
Rooms are reserved at [hotel] until [date]. Rates, booking instructions, and nearby alternatives are listed at [website URL].
11. No room block
We have listed hotels near the venue at [website URL]. Please book early because [local event/season] may limit availability.
The card should state the hotel, deadline, and booking action. Put cancellation rules and comparison notes in the full hotel-block guide.
Transportation and Parking Wording
12. Hotel shuttle
Shuttles leave [hotel] at [times]. Return service runs from [venue] at [times]. Full pickup details are on our website.
13. Ceremony-to-reception transportation
Transportation will be provided from the ceremony to the reception. Please select whether you need a seat when you RSVP.
14. Parking instructions
Complimentary parking is available at [lot/address]. Enter from [street] and allow [number] minutes to walk to the ceremony.
15. Limited parking
Parking at the venue is limited. Please use the shuttle from [location] or arrange a rideshare. Details: [website URL].
Our guide to sharing transportation and parking information covers pickup points, accessibility, final departures, and backup plans.
Dress Code Wording
16. Formal attire
Formal attire. Suits and long or cocktail-length dresses are welcome.
17. Outdoor ceremony
Garden formal. The ceremony is on grass, so block heels, wedges, or flats are recommended.
18. Beach wedding
Beach cocktail attire. Choose lightweight clothing and shoes suitable for sand. Jackets and ties are optional.
Name the formality level, then add the one practical fact that changes what guests wear. More examples are in how to tell wedding guests what to wear.
Weekend Event Wording
19. Events open to everyone
Welcome Party
Friday, [date], [time]
[venue and address]
All wedding guests are welcome. [Food/drink/attire note].
20. Weekend overview
Join us for a welcome gathering on [day/time], the ceremony and reception on [day/time], and a farewell brunch on [day/time]. Locations and attire are listed at [website URL].
Do not print a limited rehearsal dinner or private brunch on a card sent to every household. Send a separate invitation or use guest-specific website visibility for restricted events. Joy’s private-event documentation shows how one platform limits schedule items by guest or tag.
Details Card Sizes and Mailing Checks
Choose a card that remains readable after trimming and fits the invitation envelope without being folded. Common stationery sizes include 3.5 by 5 inches and 4.25 by 5.5 inches, but the finished envelope determines postage.
Before ordering every card:
- Print one at actual size.
- Confirm the smallest text is readable in ordinary light.
- Test every URL, password, and QR code.
- Assemble the complete invitation with every insert.
- Weigh and measure it at the post office.
USPS notes that square, rigid, unusually thick, or embellished envelopes may require a nonmachinable surcharge. Its current letter-size standards list the machinable size range, while its invitation mailing guidance recommends protecting exposed wax seals, ribbon, and string inside another envelope.
Common Details Card Mistakes
- Repeating the full invitation instead of adding useful information.
- Printing an untested QR code without a written URL.
- Using a long, case-sensitive website password.
- Listing a hotel without the block cutoff date.
- Saying “transportation provided” without pickup times or locations.
- Publishing a private event to guests who are not invited.
- Printing details that are not yet confirmed.
- Making the text so small that older guests cannot read it.
Your card and website should agree. When something changes, update the website first and send a direct message to affected guests rather than hoping they revisit a printed insert.
Free Tool for Couples
Turn printed details into answers guests can text
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